Waiver Requests: If an item or similar item is available from the VDC, a state agency shall not use its local purchasing authority to purchase the item from another source without a written waiver from VDC.

Waiver approval or denial is at the sole discretion of the VDC. Waiver requests are generally processed within 24-36 hours, and should be directed to WaiverVDC@dgs.virginia.gov No waiver shall be approved on the basis of any specific brand name, nor purchase from any specific vendor. 

Please use the VDC Waiver Request Form> 

Note that VDC cannot authorize a waiver retroactively.

Special order paints:
Colors other than VDC stock colors can be ordered and shipped to the customer. These special orders require a minimum purchase of 24 gallons in 4/1-gallon cases (6 cases) or 25 gallons in the 5-gallon pails (5 pails). This includes specialty paints, such as Direct to Metal (DTM), epoxies, and odor free water-based paints. Please contact our Customer Service Team at 804-328-3232 ext.0 or VDCCustomerCare@dgs.virginia.gov to place a special order for any paint color not listed in the VDC Catalog.

Non-stock colors in quantities less than the special-order minimums:
These can be obtained directly from the VDC contracted vendor for Architectural Paints (currently Sherwin Williams) with VDC approval. The contractor will supply the paint at a substantial discount from the regular list price. Individual pricing varies by color formulation and finish.

Paint sundry items:
Sundry items not distributed directly by VDC can be obtained directly from the VDC contracted vendor for Architectural Paints (currently Sherwin Williams) at a substantial discount from the regular list price

Bottled water:
VDC distributes bottled water both by the pallet (#912340) and by the individual case (#912335). For pallet quantities, shipping restrictions apply. Pallets will only ship when accompanied by an order sufficient to cover the cost of shipping. Please contact VDCCustomercare@dgs.virginia.gov for details. For individual case orders, VDC does not ship. Cases must be picked up at the Distribution Center. For either pallets or cases which cannot be shipped or picked up, no written waiver is required.

For orders shipped incomplete:
VDC authorizes a one-time waiver for the purchase of any item not shipped. Please see the statement at the bottom of the order invoice. You do not need to request an additional written waiver in this instance.

The VDC does not require a waiver for the following items:

• Automotive parts and supplies, to include deicer spray, windshield wash, car wash, oils and other fluids
• Batteries of any type other than alkaline, non-rechargeable AA, AAA, C, D and 9-volt sizes. (EG: auto batteries, coin/button batteries,
  rechargeable, Li-Ion/Po, NiCAD, 6/9/12 volt batteries, AED batteries, golf cart or machinery batteries, etc.)
• Duct tape, packing tape, medical tape, or masking tape
• Pesticides of any kind
• “Feather” flags, or any type of flag other than the U.S., VA, or POW/MIA flag
• Floor scrubbing machinery/equipment. We do carry an array of buffing, burnishing, and scrubbing pads for this machinery that are
  not included in this waiver.
• Vacuum cleaners or vacuum cleaner bags
• Deep fryer cleaner
• Microfiber products
• Computer monitor wipes
• Welding goggles and helmets
• “Simple green” style cleaner
• Kitchen type (drawstring) trash bags
• Less-than-case amounts of wet mop head.
• Less-than-case amounts of exam gloves or if the VDC is out of stock on exam gloves. You will need to contact VIB for waivers
  of these items in these quantities instead of the VDC
• Cut-resistant (other than the mechanics style carried by the VDC), cold weather, or other specialty gloves (other than those carried
  by the VDC). You will need to contact VIB for waivers on these items in these quantities instead of the VDC
• Spray paints, acrylic (craft) paints or automotive paints of any kind
• Craft paint brushes
• Automotive paints and body shop supplies
• Degreasers for mechanical and HVAC applications
• Acetone
• Tape of any kind, excluding painter’s tape
• Individual first aid kits or components (i.e., band aids, gauze pads, etc.)
• Surgical rated type or pleated face masks with ear loops
• STERILE examination/surgical gloves
•OTC medications (aspirin, ibuprofen, etc.).
• Odor counteractants, deodorizers, or air fresheners
• Storage boxes for general-purpose use, excluding records storage at the Library of Virginia (LVA)
• Document shredder bags.
• “Gift” bags or printed bags
• Zipper-close storage bags (aka Ziplock bags)
• Fitted sheets, bedspreads, mattress covers, blankets, spill pads
• Snack items (chips, pretzels, nuts, mints, sodas, etc.)
• Popcorn or popcorn bags
• Glassware or stoneware of any kind
• Cooking equipment (pots, pans, trays, serving utensils, steam table pans, etc.)
• Coffee pods, stir sticks, filters, straws
• Fresh produce of any kind• Butter• Prepared baked goods of any kind• Personal hygiene products, excluding bar soaps.